The challenge
The finance team was drowning in paper and PDFs: invoices, proformas, delivery notes and timesheets arriving in every conceivable layout, from clean digital exports to scanned and photographed pages. Each one had to be read by hand, retyped into the accounting system and reconciled against the right purchase order. The work was slow, error-prone and impossible to scale as document volume grew.
What we built
We built a document intelligence layer that ingests every incoming file and extracts the fields that matter — supplier, line items, amounts, VAT, dates — regardless of format. Extraction is paired with validation rules and automatic matching against existing orders, so each document is reconciled, not just digitized. Confident results flow straight through; only genuine edge cases are routed to a human for a quick review.
Results
The pipeline reads and structures documents at 98%+ accuracy, turning hours of manual data entry into seconds of automated processing. Invoices and timesheets now reach the accounting system already matched to their orders, with far fewer manual touches and a clean audit trail behind every field. Finance moved from typing data to supervising a system that does it for them.